P45 Part 3 (Starters)
For new employees you can send a P45
Part 3 or a P46. The P45 Part 3 is used if the employee has given
you a P45 form with the details of their previous employment. You
need to use a P46 if the employee does not give you a P45 form.
The details from the P45 are entered
in to the employee record. The previous employment figures are
entered in to the Tax / NI tab.
P45
Sections 1 to 7 on the P45 Part 3 form
will have been completed by the previous employer. You must copy
that information in to the Online Services screen.
If the employee's Previous Employment
Tax Code was cumulative you must enter the week or month number. If
the Tax code was on a week 1/month 1 basis you do not need to enter
anything for the week or month number.
Total Pay To Date and Total Tax To
Date
The figures you enter for Gross Pay to
date and Tax Paid are also required in the Employee Details
screen.
P46 (Starters)
If your new employee does not give you
a P45 Part 3 form you will need to ask them to complete and sign a
P46 form. You can print a paper copy of the P46 form using the
Plain Paper P46 which can be installed using the Report Library -
this report is proved by HMRC.
Whether you use the Plain Paper P46 or
HMRC's own stationary you should keep a signed copy for your own
records.
P46 (Pen)
The P46 (Pen) form is used for
employees who are starting to draw a pension - you would only need
to use this option if you are running a pension payroll.
The pensioner will give you a P45 Part
3 form which will have been completed by their previous
employer.
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