How many times can I re-run my payroll?
You can re-run or undo and run the current payroll as many times
as you need to. Until you are satisfied it is correct. You would
not be able to do this once you have started running a payroll for
the next period, i.e.
You can re-run payroll week 8 hundreds of times if you want to.
However, if you then run payroll for week 9, you can no longer undo
and re-run the payroll for week 8. This is employee specific. If
the week 9 payroll you ran was only for one employee you can still
undo or re-run week 8 for all other employees except that one.
I am paying people in Week 1. Why is the system saying nobody
found to pay?
The year end restart has not been done or has not been
completed. Refer to your update instructions.
What is the difference between skip and advance in the payroll
run screen?
Skip:
Choosing to skip an employee will take you to the next employee's
input/edit payroll details without changing anything on the current
employee's details. It will leave their next tax period exactly how
it was before the payroll was run.
Advance:
Choosing
advance will also move you to the next employee's input/edit
payroll details without running the payroll for the current
employee, the difference is that their next tax pay period will be
rolled forward to the next period.
What does Period Close-Down do in Company Options?
With EARNIE you can normally re-run the last payroll as many
times as you wish until you run the next period. This is the way
EARNIE works when Period Close-Down is set to No.
When Period Close-Down is set to Yes, once you have closed down
the period you are not allowed to make any further changes to the
current period's payroll. You are unable to print BACS or bank
credit reports.
Can I change the order of my payroll run?
Yes, go to Company, Alter Company Options, choose the payroll
tab and select whatever order you prefer from the drop-down
list.
How do I pay a net bonus?
Go to Company/Alter Payments/Deductions and use the wizard to
configure a net to gross payment. You can call this payment
anything you like, such as 'Christmas Bonus'. If you are
comfortable not using the wizard configure a new payment with a
category of 'Net to Gross'.
Run the payroll as normal, without the bonus. Click preview and
take a note of the net pay. Return to the normal payroll screen and
click on the next available free line under the Pay/Ded section.
Choose the new net to gross payment from the drop down list.
Enter the total of the original net pay and the bonus into the
'Amount' field.
When you preview the payroll now you will see the grossed up value
of the bonus listed under payments.
How do I pay more than 1 weeks wages before Christmas?
To pay more than one week for an individual employee, ensure the
Holiday setup is configured both under the Company menu and the
Salary Tab in the employee's record.
At payroll run time click on the HOLIDAY button on the right
hand side of the screen
Advance the payroll by the required number of weeks
To pay more than one week for the whole payroll, alter the pay
period on the Do Payroll run screen to the period you are paying up
to (e.g. If you are paying week 37, and want to pay 38 as well,
change the 37 to 38) and run the payroll as normal.
Both these methods will run the payroll over the required number
of periods and will calculate tax and NI accordingly.
Do I need to run a week 53 / 54 / 56 this year?
- If you run a weekly payroll with a pay date of 5th April it
should be a week 53.
- If you run a 2-weekly payroll with a pay date of 5th April it
should be a week 54.
- If you run a 4-weekly payroll with a pay date of 5th April it
should be a week 56.
However...
6th April falling on Good
Friday
This year, for the first time since PAYE began, the 6th April
falls on Good Friday. As this is a Bank Holiday it presents a
problem - when should you pay your employees
if you have a pay-day of the 6th April? If your normal payroll date
falls on the 6th April you may be planning to bring the pay-day
forward one day and pay on the 5th April.
The following information has been taken from guidelines issued
by HMRC:
This will also apply when Good Friday next falls on 6 April in
2012. This guidance does not replace or alter the existing guidance
in booklet CWG2 about regular paydays falling in week 53 of the tax
year.
Operation of PAYE & Class 1
NIC when the regular date for payment is a non-banking
day.
When a regular pay day falls on a non-banking day (Saturday,
Sunday or Bank Holiday) and because of this the payment is made on
the last working day before the regular pay day, the payment may be
treated for PAYE and Class 1 NIC purposes as having been made on
the regular payment day.
For example:
- Pay due on Bank Holiday Friday 6th April 2007 or Bank Holiday
Monday 9th April 2007 (tax year 2007-08) but paid on Thursday 5th
April 2007 (tax year 2006.07) may be treated for PAYE/NIC purposes
as being paid on 6 April and 9 April respectively.
- Pay due on Sunday 6 April 2008 (tax year 2008/09) but paid on
Friday 4 April (tax year 2007-08) may be treated for PAYE and NIC
purposes as being paid on 6 April.
My clock-in details are not coming through to the payroll run,
why?
Check the clock-in file is in the EARNIE program folder and it
is named correctly:
It will be either Clockin or Clockin.XXX, where X represents the
company ID number.
The clock-in file will also not come through to the payroll if
it is a re-run.