Why are some employees not appearing on my BACS report?
This can be for many reasons:
- Have you entered their bank details on the Employee Record
card?
- Were they flagged as being paid by BACS before the payroll was
ran?
- Have you entered all the company bank details on the Company
Details card?
- Has the employee been issued with a p45?
If none of the above apply please contact Support or call
0844 815 5671 (Option 1) as some of the debug figures may need
re-setting.
How many times can I re-run my payroll?
You can re-run or undo and run the current payroll as many times
as you need to. Until you are satisfied it is correct. You would
not be able to do this once you have started running a payroll for
the next period, i.e.
You can re-run payroll week 8, hundreds of times if you want to.
However, if you then run payroll for week 9, you can no longer undo
and re-run the payroll for week 8. This is employee specific. If
the week 9 payroll you ran was only for one employee you can still
undo or re-run week 8 for all other employees except that one.
How do I set up a salary sacrifice?
These are our recommendations for setting up a salary
sacrifice in EARNIE. We would advise that you seek
clarification on how HMRC want you to deal with your scheme before
going ahead.
There are two ways on EARNIE to set up a salary sacrifice:
- Reduce the amount of the employee's normal salary. If required,
include the amount sacrificed on the payslip by setting up a
"display only" payment/deduction.
- Leave the employee's salary as it is. Deduct the
sacrificed amount as a before tax and NI deduction.
The method you choose will depend on what is in your employees'
contracts - you should only use the second option when an
employee's contract contains details of the salary sacrifice
scheme. If you do not have anything in the contract about the
salary sacrifice you should reduce the employee's salary.
The main difference between the two methods relates to any pay
elements based on the employee's salary (e.g. pension). Using the
first method, any such elements will be based on the reduced salary
(so, for example, the pension contributions will be smaller). Using
the second method, such pay elements can be based on the original
salary, so there would be no change in the amount of the
payments.
Statutory payments (SPP, SMP etc.) will be the same in either
case, because these are based on the Niable gross, which will be
reduced correctly using either method.
Method 1:
Salaried Employees
Amend the salary on the employee's details screen, on the Salary
tab.
Hourly-Paid Employees
The hourly rate is reduced, based on the standard weekly pay and
the amount to be sacrificed. For example, if an employee earns £7
per hour and normally works a 40 hour week, the weekly pay would be
£7 x 40 = £280. If the salary sacrifice amount is £20 per
week, the weekly pay must be reduced by that amount: £280-£20 =
£260 per week. So the new amount per hour will be £260/40 =
£6.50.
To alter the hourly rate, just amend the £/hour figure on the
rates tab.
Please
note: The hourly rate cannot be reduced below
the National
Minimum Rate.
If you want to include the sacrificed amount on the payslip,
create a display item only payment/deduction although there is no
requirement for this to show on the payslip.
Method 2:
Set up a before tax and NI deduction to deduct the sacrificed
amount. This applies whether the employee is salaried or
hourly paid.
A student has joined my payroll over the Christmas period. What
should I do about Tax/NI?
Provided they have filled out a P38S, students should be set to
a tax code of NI and A rate NI. If they haven't completed a P38S
they have to fill in a P46 and be coded accordingly. We recommend
you double check any new tax codes or NI rates with your tax
office.
I have advanced an employee on the payroll, so why is the NI
still being calculated over one period?
This employee may be flagged as casual in the Employee Status
option. In this case NI should be calculated over one period.
If you want to spread the NI over more than one period, you will
need to:
- Undo the payroll for that employee
- Edit the employee and change the Status Flag to Normal
- Run the payroll for that employee
- Once you're happy with the calculated NI and reports, edit the
employee to change the status back to casual
Does the payroll link to Astro?
Astro is a clocking system sold by Blick National. It will link
to EARNIE but the file created has to be the same as Atmos. You can
get advice on doing this from Blick National. Blick can be
contacted on 01793 692401.